Table of the fields in the CONTACT module that are being used for various data

Module > Field on page "N" of the form In the form is being used 
Contact> department   Status initially used for the Open/closed status of the Housing section. It is not used in the final version. Some of the first attendees who were first to register may have a content in this field. People after March 20, will not.
Contact> Sub-department  Page 1 of Add-ons Form only CES Auth # 
Contact> External ID Page 5 Yes Need Add-ons or No Need for Add-on  Asks the Attendee if they want to purchase any Add-ons
Contact> User Defined Field 1 page 1 of
the Add-on Form		 Sponsor or Exhibitor; If blank they are an attendee
Contact> User Defined Field 2 page 4 Yes Need Housing or No Need Housing Asks the Attendee if they want to reserve a room
Contact> User Defined Field 3 Page 4 Gender for the housing export
Contact> User Defined Field 4 Page 4 Age for the housing export
Contact> BillingTitle Page 1 Tour Status is used to toggles the form to use the Tours Function (after the cost data and time are determined from the Tours TBD Marketing Tag used prior to the functions being setup. It is READONLY field and the the two values it can have are Prices TBD and Prices are Set

Closing Accommodations/Housing Reservations and Add-ons section

Key Deadlines:

1. Housing reservations deadline: May 31, 2025
2. Add-on purchases deadline: June 20, 2025
3. Event registration deadline: July 24, 2025 (end of event)

Housing Reservations

Operation

The housing reservations are controlled by the Contact module's User Defined Field 2. This field is a required dropdown on the housing page with two options:

    1. Default option: "No Need for on-campus housing"
    2. Second option: "Yes, need on-campus housing"

The field's "Editable until" property is set to June 1, 2025, 12:00 AM. After this deadline:

    • The field becomes uneditable
    • Users can't select the "Yes" option
    • The Accommodations section is skipped entirely

Messaging System

Two HTML components on the Accommodations page display context-sensitive messages:

Pre-deadline message (visible from 12-01-2024 to 06-01-2025):

"You waived reserving an on-campus room in Maple Hall. For information on other local accommodations, please visit: https://learn.mines.edu/chemed2025/lodging-travel/"

Post-deadline message (visible from 06-01-2025 to 08-21-2030):

"On-Campus Housing Reservations Closed. Reservations for campus housing have closed. For information on other local accommodations, please visit: https://learn.mines.edu/chemed2025/lodging-travel/ for details."

Add-on Purchases

 Operation

Add-on purchases are controlled by the Contact module's External Id field, functioning similarly to the Housing field. This field is a required dropdown on the housing page with two options:

    1. Default option: "No add-ons needed"
    2. Second option: "Yes, need some add-ons"

The field's "Editable until" property is set to June 21, 2025, 12:00 AM. After this deadline:

    • The field becomes uneditable
    • Users can't select the "Yes" option
    • The Add-ons section is skipped entirely

Messaging System

Two HTML components on the Add-ons page display context-sensitive messages:

Pre-deadline message (visible from 12-01-2024 to 06-21-2025):

"You have decided not to purchase additional add-on items."

Post-deadline message (visible from 06-21-2025 to 08-21-2030):

"The deadline for purchasing add-ons has past."

Modifying Deadlines for Either Section

To change deadlines:

  1. Update the respective Contact module's "Editable until" property
  2. Adjust visibility settings for both HTML message components to reflect the new deadline
  3. Double check to ensure all related dates are consistently updated across both sections

Important Considerations/Key points

  • The overall form remains accessible for to late/onsite registrations until the event's end, even after housing and add-on deadlines pass
  • Changing the May 31 housing deadline requires updates to multiple components
  • Changing the June 20 add-on deadline requires updates to multiple components
  • If the Housing cutoff date of June 1, 12:00 AM (and the  Add-ons cutoff date of June 21, 12:00 AM) is maintained, no additional changes are needed to the messaging components or the dropdown fields
  • The Housing and Add-on cutoff dates can be changed independently from each other

Instructions for Updating Tour Modules after Prices have been Determined

There are currently two different tour modules: a marketing module and a function module. Follow these steps to update the form once tour times and prices have been determined. The changes will need to be made to both the normal and the Add-ons interactive site.

  1. On the Event setup page: Set Tour prices & inventory in the Event setup page by:
    1. Navigate to the Event Setup section and open the Functions module 
    2. Locate the Tours function group, for each tour (Denver Downtown Aquarium, NOAA/NCAR, NREL) make the following changes:
      1. Change the price from the $1 placeholder to the correct value
      2. Change the inventory from the the 30 placeholder to the correct value
  2. On the Interactive Site page
    1. Edit the 25SP1154A ChemEd 2025 regular site: 
      1. On page 1 open the last Contact module:
      2. expand the "Billing Title"field.
      3. Replace the default value with the "Prices are Set" phrase (it can be found in the drop down field)
      4. Close the module
    2. Go to page 8
      1. Open the Functions module
      2. Expand each tour and add to the end of the label for each tour this Date, time phrase modified for the correct information:
         (Sun, July 20, 4pm)
      3. Close the module
    3. Change the Version number in the first text field on page 1
    4. Save the form
    5. Run the form and make sure you have the latest version
    6. Proceed through the form and make sure the tours are activated.
  3. Repeat Step 2 for the 25SP1154A ChemEd 2025 Add-ons form

ISGC 2026
June 15-17, 2026
Golden, Colorado USA

Conference and Registration Information

Payment Information

The following payment methods are available for this event:

  • ONLY Credit or debit card accepted

Registrations are not effective until full payment has been received.

Registrant Information

Contact Details

Please enter the information below as provided in the email that was sent to you. Entries are required in spaces marked with a red asterisk (*).

Special Accommodations

If you require accommodation in order to fully participate in this event, please provide details in the space provided.  We request 10 business days notice prior to the event to make appropriate arrangements.

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

This will not appear on the form of logic rule

On-Campus Housing Accommodations

Campus Accommodation Information

A limited campus housing block will be available for the SEPM 2026 conference from June 13-19, 2026. The campus housing is at the attendee's own expense. 
To make a reservation/booking in Maple Hall follow step B in the section below.

Important notes about an on-campus housing reservation:

  • All room are single occupancy and is $82.50 USD per night.
  • Housing reservations include breakfast each day at the campus dining hall.
  • Booking includes a 2 night minimum stay
  • Check-in desk is open from 4pm to 10pm Mountain Time. Please make sure your arrival time coincides with these hours.
  • Check-out must be done by 10am Mountain Time.
  • For more information about the residence hall visit: https://ces.mines.edu/summer/
  • You will share a private lockable bathroom with another participant, if you would like to request a particular suitemate please do so in the additional requests field.
  • Campus housing must be reserved by May 31, 2026.
  • Residence Hall rooms are for adults only – NO CHILDREN under 18 are allowed. For extenuating circumstances please contact conferences@mines.edu. 
  • Address for Maple Hall:
    • Maple Hall
    • 1733 Maple Street
    • Golden, CO 80401

 

The first day you select will be your check-in day, check-in is from 4 to 10pm. Check in outside of these hours is not feasible.

Final check out is at 10 am on Friday June 19th.

Mines Residence Halls - Maple Hall
Mines Residence Halls - Maple Hall
Mines Residence Halls - Maple Hall
Mines Residence Halls - Maple Hall
Mines Residence Halls - Maple Hall
Mines Residence Halls - Maple Hall
  1. Mines Residence Halls - Maple Hall
  2. Mines Residence Halls - Maple Hall
  3. Mines Residence Halls - Maple Hall
  4. Mines Residence Halls - Maple Hall
  5. Mines Residence Halls - Maple Hall
  6. Mines Residence Halls - Maple Hall
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Mines Residence Halls - Maple Hall

Maple Hall opened in 2011 and is a 5-story residence hall located across from Mines Market dining and 17th Street. Maple Hall is composed of a horseshoe shape with a north and south wing surrounding Maple’s front courtyard. Each suite is formed by two rooms connected by a shared bathroom. For this event each room will be single occupancy. Each reservation includes a breakfast in the Mines Market Dining Room.

Map Photos
  • Maple Hall has limited offerings. A total 140 rooms have been allocated.
  • FULL
    Room Description
    Single occupancy room with on one or two Twin size bed(s). For this event all rooms will be single occupancy regardless of the number of beds in the room. Pricing is $95 per person/night. Each reservation includes: one bath towel set (bath towel, hand towel, and wash cloth) and a breakfast in the Mines Market Dining Room.
    Max Occupancy
    1
    Bedding Configuration
    Single Twin size bed with one pillow, one pillow case, two flat sheets (one in lieu of fitted), one blanket.

Additional Attendee Details

In order to place you in a room closest to the appropriate bathroom facilities, or assign shared suite-style bathroom partners, please indicate your gender below.

Administrative & Linen Fee

Anyone who reserves a room must also pay a $35.00 USD fee for the reservation management and linens used during your stay.  It is a one time fee and is the same amount regardless of the length of your stay. Linen packs will be placed on the bed and include sheets, pillow, pillowcase, blanket and towel. One linen pack will be included per stay and additional linen packs are not available. Free laundry is available on campus, attendees should provide their own detergent. Please check the box below to accept the fee.

AMOUNT
35.00
TOTAL

Please select the Linen Fee before proceeding!

On-Campus Housing Reservations Closed

Reservations for campus housing have closed.

 

For information on other local accommodations, please visit:
https://learn.mines.edu/chemed2025/lodging-travel/
for details.

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

Final Review / Summary

Before proceeding with payment please ensure the accuracy of the selected accommodations, in the event of cancelation even in adequate advance CES reserves 20% of the original booking cost.

This page shows each component of your registration with its own Subtotal amount and a Grand Total amount 
On the next page your will see just the combined Total amount in USD.
At that time you will be able to select your payment option.

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

Payment

Payment for your registration can be made online using a credit or debit card. 
Please be aware that your registration is not effective until full payment of all registration fees has been received.

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

Thank You

Your registration and payment information has been received. Please see the appropriate section below for further information.

If you paid for your registration online using a credit or debit card...

A receipt for your payment has been sent to your email address. In subsequent correspondence you will receive further information about the course(s) for which you registered.

Questions or assistance?

Please contact us using the contact information available at the bottom of this page if you have questions, need to modify your registration, or require any other assistance.

Thank you!

Mines Conference and Event Services

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

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