Sponsorship Portal

Welcome...

...and Thank You for your interest in sponsoring this event.
You may use this portal to access all elements of your sponsorship.  Specifically you may:

  • Establish your sponsorship for this event
  • Pay any fees associated with your sponsorship
  • Upload the materials that pertain to your sponsorship level

If this is your first time here you will need to "Create a new user account".
You don't need to complete the entire process at one time. Once you have created your account and submitted the information, you can come back to the portal to make changes.

NOTE: Remember these credentials as you will need them in the future. 

First Visit:  After a successful sign in and if this is the first time you have visited the portal, you will land on the first page of the site. From there you can proceed through the site to establish your sponsorship.

After First Visit: After completing the form and submitting it, subsequent visits through this portal will place you on the "Summary / Final Review" page. From there you can navigate to various parts of the site to make changes.

Timeline: Sponsorships to be secured and paid in full by June 20, 2025.  This allows ChemEd2025 to incorporate sponsorship details on the website and include logos on materials as indicated per individual sponsorships.

Account Details

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Questions or Assistance?

If you have any problems or have any questions, please contact: ChemEd2025@mines.edu 

Thank you

Conference and Event Services
Colorado School of Mines

Version 0.1 08-18-2024

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Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 ChemEd2025@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

Version 6.0 9/24/2024 MF

All sorts of new things in this form.

There are 2 contact custom fields for the Group Contact (Sponsor person who is paying for the event) that will hold the 2 uploads.  When filtering on them you have the options for each upload to "Either"  "Received"  "Not received"

The two fields as "and" together so the truth table for sending the LOG/AD followup email is as follows

Logo AND AD RESULT
Uploaded Received AND Uploaded Received NO DO NOT Send
Uploaded Received AND Not received SEND
Not received AND Uploaded Received SEND
Not received AND Not received SEND

 

 

  New Submits Edit submits
Merge Doc Grp Contact Grp Members Grp Contact Grp Members
Certificate Transmittal 0 0 0 0
Logo/Ad 1 0 0 0
Confirmation Document Transmittal (Mines + Parking) 0 1 0 1
Confirmation Sponsor Doc Transmittal (Mines + Parking) 1 0 0 0
Registration Confirmation 0 0 0 0
Thank you Receipt Transmittal 1 0 1 0
Thank You Invoice Transmittal 1 0 0 0
Thank You Registration Transmittal Complimentary (need to revise per course) 0 0 0 0
Waitlist Confirmation 0 0 0 0
we want people to ONLY GET their documents one time no matter how many times the sponsorship ios edited        

For Chemed 2025 we are using a function module to gather the names of the booth staff and not a group sign up. 

However when the function a names are added to the list of attendees they will be "Grouped" to the attendee who filled out the form.

Question Does the attendee who creates the record then appear twice in the data base if they also deride to be a booth attendee?

 

There are 3 different groups of people who are registering:

plain old attendees

exhibitors and the booth attendees

Spnsorships and if they buy a booth their booth attendee

All of these have slightly different Payment, substitution and cancellation policies.

There are 3 check boxes on the form:

  • Event's global T&C policy
  • Payment Policy for each module such  (these come from
    • the Registrations global Payment policy
    • but may be superseded by each individual registration type's payment policy if that registration type is selected.  therefore there maybe more than one registration type Payment policy under the T&C section on the summary page. 
  • Cancellation Policy for each module such  (these come from
    • the Registrations global Cancellation policy
    • but may be superseded by each individual registration type's Cancellation policy if that registration type is selected.  therefore there maybe more than one registration type Cancellation policy under the T&C section on the summary page

 

The advertisement PDF is located here

AirDrive > Mines.edu > Documentation


https://airdrive.eventsair.com/eventsairsthcusprod/production-mines-public/e352b02c808e4190a6b9e5ec5016f3ae

In this form we are not using the group function to take names of booth attendees. 

(If we simply wipe the group member label form Localization item and leave it blank, EA puts in a default of "Group Members". 

  However,  adding this style to the HTML source box
<style>h4 {display:none; }   </style>

Changes all elements with h4 to not display. But h4 is used as headings on the summary page so any heading you want to see on the summary page would disappear as well.

So the option is to put a period in for the default label in the localization for Group Member and then adding -3.0em as bottom margin
-->
<p style="color: #d56344; font-weight: bold; font-size: 14pt; margin-bottom: 0;">Step 4 Registration Count</p> this not longer needed because h4 has to be left on


<p style="margin-top: 0; margin-bottom: -3.0em;">The number you select includes the Sponsor Contact (row1) plus the any complimentary attendees that will be attending. If the Sponsor Contact is <strong>ALSO</strong> attending the event, you must also enter the Contact's name as one of the complimentary attendees. A count of 1 means you are only paying for the sponsorship and no one will be attending.</p>

Check the Details > SEO for a bunch of CSS to beautify the site.

Sponsor and Company Information

Contact Details for person paying the sponsorship

Company/Organization Details

Sponsorship Level

Sponsorship Levels

The different sponsorship levels (with a brief description of the various available options) are listed below. Please select your desired sponsorship level and then clip/tap "Next" at the bottom of the page. On subsequent pages you will be able to refine your selection.

For more information about the sponsorship levels, please visit: https://learn.mines.edu/chemed2025/Sponsors/

Sponsorships to be secured and paid in full by June 20, 2025.  This allows ChemEd2025 to incorporate sponsorship details on the website and include logos on materials as indicated per individual sponsorships.

 

Platinum sponsorship: $5,000 USD. More specific information about an item will be listed on the next page prior to selecting an item. The Platinum sponsorship opportunities are: 

    1. Exclusive Sponsor’s branding on water bottles

Gold sponsorship: $3,000 USD. More specific information about an item will be listed on the next page prior to selecting an item. The two different Gold sponsorship opportunities are: 

    1. Colorado Sesquicentennial Gala
    2. Mole Breakfast

Silver sponsorship: $2,000 USD. More specific information about an item will be listed on the next page prior to selecting an item. The three different Silver sponsorship opportunities are: 

    1. Signage recognition at Kit Chapman's Keynote Address and option to introduce the speaker(s)
    2. Signage recognition at Ron's Reg Friesen Lecture and option to introduce the speaker(s)
    3. "The Mole" Storytelling Reception

Bronze sponsorship: $1,000 USD. More specific information about an item will be listed on the next page prior to selecting an item. The five different Bronze sponsorship opportunities are: 

    1. Signage recognition at coffee/refreshment tables on Monday
    2. Signage recognition at coffee/refreshment tables on Tuesday
    3. Signage recognition at coffee/refreshment tables on Wednesday
    4. Signage recognition at the Mole Stroll event and logo on participant bib
    5.  Logo on name badges

If you would like to make a contribution that is not listed above, please select this option. After we have received your form submission, we will have someone from the ChemEd2025 Committee contact you to discuss sponsorship options and next steps. 

Please disregard the "Sponsorship Terms and Conditions" on the next page.

  •  
Sponsorship Details
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924 16th Street, Green Center Suite 221
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 ChemEd2025@mines.edu

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Platinum Sponsorship Opportunities

The available Platinum sponsorships are listed below.  If the icon "Full" appears next to any item, that sponsorship has already been purchased and cannot be selected.  Please make another selection from the remaining items or use the "Back" button to return to the previous page to pick a different sponsorship level. If you have any questions, please contact ChemEd2025@mines.edu.

AMOUNT
5,000.00
TOTAL

The "Welcome Reception" is held in the Exhibition Hall and is open to all registered attendees. This package provides your organization the following advertising benefits:

  • Sponsor's branding/logo prominently displayed at various locations throughout the Exhibition Hall during the reception
  • Option to lead the celebratory toast during the reception's opening remarks
AMOUNT
5,000.00
TOTAL

This sponsorship provides your organization the following advertising benefits during all labs and workshops:

  • All lab workshops will begin with a verbal thank you to sponsor
  • Presenters will be notified of sponsor with their branding/logo in all correspondence
AMOUNT
5,000.00
TOTAL
  • All attendees will receive a conference water bottle with your organization's branding/logo
AMOUNT
5,000.00
TOTAL
  • All attendees will receive a conference tote bag with your organization's branding/logo
Exhibit Booth Option

Exhibit Booth Option

The Platinum sponsorship allows your organization the option to purchase a single $1000 USD exhibit booth at 100% discount.  In order to reserve the booth at no cost you must check the box below and then select the "Apply Platinum Discount".  There are only 15 exhibit booths available so please only reserve a spot if you plan on having a exhibit at the conference.  Allocation of the exhibit booths are a on a first come basis.  You can download a floor plan of the exhibit booth locations here.  If you choose to reserve a booth, the next page will give you an opportunity to select a booth from available spaces. If you have questions, please contact Learn@mines.edu.

AMOUNT
1,000.00
TOTAL
AMOUNT
1,000.00
TOTAL
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924 16th Street, Green Center Suite 221
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 ChemEd2025@mines.edu

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Gold Sponsorship Opportunities

The available Gold sponsorships are listed below.  If the icon "Full" appears next to any item, that sponsorship has already been purchased and cannot be selected.  Please make another selection from the remaining items or use the "Back" button to return to the previous page to pick a different sponsorship level. If you have any questions, please contact ChemEd2025@mines.edu.

AMOUNT
3,000.00
TOTAL

The Colorado Sesquicentennial Gala is open to all conference attendees. This package provides your organization the following advertising benefits:

  • Sponsor's branding/logo prominently displayed at the gala's games and dinner
  • Option to give a welcome message at the conference dinner
AMOUNT
3,000.00
TOTAL

The "Mole Breakfast" is open to all registered attendees. This package provides your organization the following advertising benefits:

  • Sponsor's branding/logo prominently display during the event.
  • Sponsor's branding/logo displayed on the Mole Breakfast admittance tickets
Exhibit Booth Option

Exhibit Booth Option

The Gold sponsorship allows your organization the option to purchase a single $1000 USD exhibit booth for $400 USD, a 60% discount.  In order to reserve the booth at no cost you must check the box below and then select the "Apply Platinum Discount".  There are only 15 exhibit booths available so please only reserve a spot if you plan on having a exhibit at the conference.  Allocation of the exhibit booths are a on a first come basis.  You can download a floor plan of the exhibit booth locations here.  If you choose to reserve a booth, the next page will give you an opportunity to select a booth from available spaces. If you have questions, please contact Learn@mines.edu.

AMOUNT
1,000.00
TOTAL
AMOUNT
600.00
TOTAL
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Silver Sponsorship Opportunities

The available Silver sponsorships are listed below.  If the icon "Full" appears next to any item, that sponsorship has already been purchased and cannot be selected.  Please make another selection from the remaining items or use the "Back" button to return to the previous page to pick a different sponsorship level. If you have any questions, please contact ChemEd2025@mines.edu.

AMOUNT
2,000.00
TOTAL

Kit Chapman's Keynote Address is open to all registered attendees. This package provides your organization the following advertising benefits:

  • Signage recognition at Kit Chapman's Keynote Address and option to introduce the speaker(s)
AMOUNT
2,000.00
TOTAL

Ron's Reg Friesen Lecture is open to all registered attendees. This package provides your organization the following advertising benefits:

  • Signage recognition at Ron's Reg Friesen Lecture and option to introduce the speaker(s)
AMOUNT
2,000.00
TOTAL

The Mole Storytelling Reception is open to all registered attendees. This package provides your organization the following advertising benefits:

  • Sponsor's branding/logo prominently displayed during the event
  • Option to have a table at the event
  • Option to give speaker introductions
Exhibit Booth Option

Exhibit Booth Option

The Silver sponsorship allows your organization the option to purchase a single $1000 USD exhibit booth for $600 USD, a 40% discount.  In order to reserve the booth at no cost you must check the box below and then select the "Apply Silver Discount".  There are only 15 exhibit booths available so please only reserve a spot if you plan on having a exhibit at the conference.  Allocation of the exhibit booths are a on a first come basis.  You can download a floor plan of the exhibit booth locations here.  If you choose to reserve a booth, the next page will give you an opportunity to select a booth from available spaces. If you have questions, please contact Learn@mines.edu.

AMOUNT
1,000.00
TOTAL
AMOUNT
600.00
TOTAL
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924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 ChemEd2025@mines.edu

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Bronze Sponsorship Opportunities

The available Bronze sponsorships are listed below.  If the icon "Full" appears next to any item, that sponsorship has already been purchased and cannot be selected.  Please make another selection from the remaining items or use the "Back" button to return to the previous page to pick a different sponsorship level. If you have any questions, please contact ChemEd2025@mines.edu.

AMOUNT
1,000.00
TOTAL

The Mole Stroll is open to all registered attendees. This package provides your organization the following advertising benefits:

  • Sponsor's branding/logo prominently displayed at the Mole Stroll refreshment area and logo on participant bibs
AMOUNT
1,000.00
TOTAL

This package provides your organization the following advertising benefits:

  • Sponsor's branding/logo prominently displayed at the conference’s main refreshment area on Monday
AMOUNT
1,000.00
TOTAL

This package provides your organization the following advertising benefits:

  • Sponsor's branding/logo prominently displayed at the conference’s main refreshment area on Tuesday 
AMOUNT
1,000.00
TOTAL

This package provides your organization the following advertising benefits:

  • Sponsor's branding/logo prominently displayed at the conference’s main refreshment area on Wednesday
AMOUNT
1,000.00
TOTAL

This package provides your organization the following advertising benefits:

  • Sponsor's branding/logo prominently displayed on name badges
Exhibit Booth Option

Exhibit Booth Option

The Bronze sponsorship allows your organization the option to purchase a single $1000 USD exhibit booth for $800 USD, a 20% discount.  In order to reserve the booth at no cost you must check the box below and then select the "Apply Bronze Discount".  There are only 15 exhibit booths available so please only reserve a spot if you plan on having a exhibit at the conference.  Allocation of the exhibit booths are a on a first come basis.  You can download a floor plan of the exhibit booth locations here.  If you choose to reserve a booth, the next page will give you an opportunity to select a booth from available spaces. If you have questions, please contact Learn@mines.edu.

AMOUNT
1,000.00
TOTAL
AMOUNT
200.00
TOTAL
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 ChemEd2025@mines.edu

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Exhibit Booth Selection

All of the exhibit booths are listed here.  Click here to download a PDF of the floor plan of the exhibit Hall. For more detailed information about an exhibit booth visit learn.mines.edu/chemed2025/exhibitors/.

If the icon "Full" appears next to any item, that exhibit space has already been purchased and cannot be selected. Please make another selection from the remaining item. Purchase of an exhibit booth is on a "First Come-First Served basis". If you have any questions, please contact Learn@mines.edu.

Attending Exhibit Booth Staff

Please check the box "Exhibit Booth Personnel" below to enter up to two (2) names of people that will be staffing your exhibit. Staff members may attend any of the Plenaries or Technical Sessions. Admittance to the special activities is not included. Providing this information will assist the organizers with logistics.

If you are going to be one of the two people, please enter your name also.  If your name is not in the list below, it is presumed that you will NOT be attending. 

If you don’t know the names now or if you need to change them in the future, you may return to this portal and make any changes to the staff members by July 15, 2025 (alternatively, please provide Learn@mines.edu their names by July 15, 2025).

The below text was taken out of the main form on April 3, 2025, due to the Exhibit Booths being sold out for this conference. This policy still applies to all sponsors and exhibitors who purchased an exhibit booth for this conference.

 

Exhibition Booth Staff Substitution Policy

If you have elected to purchase an exhibition booth, the names of the booth staff can be changed if a written notice is emailed to the Conference and Event Services office (Learn@mines.edu). The following policy applies:

  • Booth Staff substitutions may be made without cost penalty at any time up to July 15, 2025.
  • There are no refunds for the actual sponsorship contribution.
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Summary / Final Review

Sponsorship Terms and Conditions

Cancellation

  • Sponsorship contributions cannot be cancelled

ChemEd 2025 reserves the right to cancel this event if enrollment is insufficient and return all sponsor contributions.

 

Photography Notice

Participants and instructors attending conferences, programs, and/or related events (the Events) hosted by or offered through Conference and Event Services may be photographed, filmed, and/or otherwise recorded. It is not always possible to notify or identify individuals photographed at the Events. As a participant or instructor or coordinator of additional registrants under your name, you authorize Colorado School of Mines (Mines) to capture, during the conduct of the Events, still and/or moving images in which you may be included.

Individuals photographed at the Events do not receive any compensation for the images and do not have the opportunity to review, edit, or modify images prior to their use by Mines. You also acknowledge that by listing additional names for attendees associated with this registration, their rights regarding inspection or approval of media of them at the event is also waived upon their entry and continued presence on the event premises. Images may be published or otherwise used for Mines and Mines-related publications, websites, news releases and news stories, marketing purposes, advertisements, and other uses.  Images of non-Mines-student minors may be used only with written release, signed by a parent or guardian, authorizing the use of the child's image.

 

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Payment

Payment for your registration can be made online using a credit or debit card. Payment can also be made by wire transfer of funds sufficient to cover the cost of your registration. Please be aware that your registration is not effective until full payment of all registration fees has been received.  

Registrations by wire transfer are not effective until we have received proof of wire transfer which you get from your bank. Email to: Learn@mines.edu

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Thank You

Your registration and payment information has been received. Please see the appropriate section below for further information.

If you paid for your registration online using a credit or debit card...

A receipt for your payment has been sent to your email address. In subsequent correspondence you will receive further information about the course(s) for which you registered.

If you chose to pay for your registration by wire transfer...

An invoice for your payment has been sent to your email address. The invoice contains all information you will need in order to complete your wire transfer. Please be aware that your registration is not effective until full payment has been received and your company information will not be publicized.

Registrations by wire transfer are not effective until we have received proof of wire transfer which you get from your bank. Email to: Learn@mines.edu

Questions or assistance?

Please contact us using the contact information available at the bottom of this page if you have questions, need to modify your registration, or require any other assistance.

 

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 ChemEd2025@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

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