26SP1154A ChemEd 2025

Table of the fields in the CONTACT module that are being used for various datae

Module > Field	on page "N" of the form	In the form is being used
Contact> department		Status initially used for the Open/closed status of the Housing section. It is not used in the final version. Some of the first attendees who were first to register may have a content in this field. People after March 20, will not.
Contact> Sub-department	Page 1 of Add-ons Form only	CES Auth #
Contact> External ID	Page 5	Yes Need Add-ons or No Need for Add-on Asks the Attendee if they want to purchase any Add-ons
Contact> User Defined Field 1	page 1 of the Add-on Form	Sponsor or Exhibitor; If blank they are an attendee
Contact> User Defined Field 2	page 4	Yes Need Housing or No Need Housing Asks the Attendee if they want to reserve a room
Contact> User Defined Field 3	Page 4	Gender for the housing export
Contact> User Defined Field 4	Page 4	Age for the housing export
Contact> BillingTitle	Page 1	Tour Status is used to toggles the form to use the Tours Function (after the cost data and time are determined from the Tours TBD Marketing Tag used prior to the functions being setup. It is READONLY field and the the two values it can have are Prices TBD and Prices are Set

Closing Accommodations/Housing Reservations and Add-ons section

Key Deadlines:

1. Housing reservations deadline: May 31, 2025
2. Add-on purchases deadline: June 20, 2025
3. Event registration deadline: July 24, 2025 (end of event)

Housing Reservations

Operation

The housing reservations are controlled by the Contact module's User Defined Field 2. This field is a required dropdown on the housing page with two options:

1. Default option: "No Need for on-campus housing"
2. Second option: "Yes, need on-campus housing"

The field's "Editable until" property is set to June 1, 2025, 12:00 AM. After this deadline:

- The field becomes uneditable
- Users can't select the "Yes" option
- The Accommodations section is skipped entirely

Messaging System

Two HTML components on the Accommodations page display context-sensitive messages:

Pre-deadline message (visible from 12-01-2024 to 06-01-2025):

"You waived reserving an on-campus room in Maple Hall. For information on other local accommodations, please visit: https://learn.mines.edu/chemed2025/lodging-travel/"

Post-deadline message (visible from 06-01-2025 to 08-21-2030):

"On-Campus Housing Reservations Closed. Reservations for campus housing have closed. For information on other local accommodations, please visit: https://learn.mines.edu/chemed2025/lodging-travel/ for details."

Add-on Purchases

Operation

Add-on purchases are controlled by the Contact module's External Id field, functioning similarly to the Housing field. This field is a required dropdown on the housing page with two options:

1. Default option: "No add-ons needed"
2. Second option: "Yes, need some add-ons"

The field's "Editable until" property is set to June 21, 2025, 12:00 AM. After this deadline:

- The field becomes uneditable
- Users can't select the "Yes" option
- The Add-ons section is skipped entirely

Messaging System

Two HTML components on the Add-ons page display context-sensitive messages:

Pre-deadline message (visible from 12-01-2024 to 06-21-2025):

"You have decided not to purchase additional add-on items."

Post-deadline message (visible from 06-21-2025 to 08-21-2030):

"The deadline for purchasing add-ons has past."

Modifying Deadlines for Either Section

To change deadlines:

Update the respective Contact module's "Editable until" property
Adjust visibility settings for both HTML message components to reflect the new deadline
Double check to ensure all related dates are consistently updated across both sections

Important Considerations/Key points

The overall form remains accessible for to late/onsite registrations until the event's end, even after housing and add-on deadlines pass
Changing the May 31 housing deadline requires updates to multiple components
Changing the June 20 add-on deadline requires updates to multiple components
If the Housing cutoff date of June 1, 12:00 AM (and the Add-ons cutoff date of June 21, 12:00 AM) is maintained, no additional changes are needed to the messaging components or the dropdown fields
The Housing and Add-on cutoff dates can be changed independently from each other

Instructions for Updating Tour Modules after Prices have been Determined

There are currently two different tour modules: a marketing module and a function module. Follow these steps to update the form once tour times and prices have been determined. The changes will need to be made to both the normal and the Add-ons interactive site.

On the Event setup page: Set Tour prices & inventory in the Event setup page by:
1. Navigate to the Event Setup section and open the Functions module
2. Locate the Tours function group, for each tour (Denver Downtown Aquarium, NOAA/NCAR, NREL) make the following changes:
  1. Change the price from the $1 placeholder to the correct value
  2. Change the inventory from the the 30 placeholder to the correct value
On the Interactive Site page
1. Edit the 25SP1154A ChemEd 2025 regular site:
  1. On page 1 open the last Contact module:
  2. expand the "Billing Title"field.
  3. Replace the default value with the "Prices are Set" phrase (it can be found in the drop down field)
  4. Close the module
2. Go to page 8
  1. Open the Functions module
  2. Expand each tour and add to the end of the label for each tour this Date, time phrase modified for the correct information:
    (Sun, July 20, 4pm)
  3. Close the module
3. Change the Version number in the first text field on page 1
4. Save the form
5. Run the form and make sure you have the latest version
6. Proceed through the form and make sure the tours are activated.
Repeat Step 2 for the 25SP1154A ChemEd 2025 Add-ons form

Read Me

Welcome to ChemEd 2025 Conference

The ChemEd 2025 Conference is the largest biennial gathering in North America for educators teaching high school and college/university introductory chemistry. It will take place on the Colorado School of Mines campus, offering hands-on labs, workshops, demonstrations, and events focused on teaching chemistry.

Conference Details

Location: On Colorado School of Mines campus
Dates: July 20-24, 2025
Attendance: Typically between 400 to 800 educators

Registration Information

Inclusions: Registration covers attendance at all sessions, workshops, plenaries, and socials for the five-day period. Lodging is not included.
Exhibitor Registrations: Include all conference activities, except the banquet for additional booth attendees.
Add-ons: Additional fees apply for items like campus lodging, lunches, T-shirts, Mole run registration, Mole Day breakfast, and tours. These must be registered for by June 20, 2025.
On-Campus Housing: A limited block of rooms is available. Deadline for reserving a room is Saturday, May 31, 2025

Registration Process

Online Registration: All participants must complete the online form and pay the registration fee through this website.
Payment Confirmation: Registration is confirmed only after payment is received.
Currency: All pricing is in United States Dollars (USD).

Contact Details

Please enter the information below as provided in the email that was sent to you. Entries are required in spaces marked with a red asterisk (*).

First Name

Last Name

Email Address

Verify Email Address

Preferred badge name if different from First Name: 'Robert' could be 'Bob', 'Rob', 'Robbie', etc.

First Name for Badge (optional)

Organization

Position Manager, Director, Professor ...)

Address

Additional Address

City

Country

State/Province

Zip/Postcode

Consent to Disclose

Consent to Disclose Contact Details with Future ChemEd Organizers

By opting in, you're granting us permission to share your name and contact details with future event organizers. Please indicate your preference:

Yes to Future Organizers

No to Future Organizers

Consent to Disclose Contact Details with ChemEd 2025 Exhibitors and Sponsors

By opting in, you're granting us permission to share your name and contact details with ChemEd 2025 Exhibitors and Sponsors. Please indicate your preference:

Yes to Exhibitors/Sponsors

No to Exhibitors/Sponsors

On-Campus Housing Accommodations

Campus Accommodation Information

A limited campus housing block will be available for the ChemEd 2025 conference from July 19-25, 2025. The campus housing is at the atendee's own expense.
To make a reservation/booking in Maple Hall follow step B in the section below.

Important notes about an on-campus housing reservation:

All room are single occupancy and is $95 USD per night.
Reservations include only lunch each day at the campus dining hall.
Check-in desk is open from 4pm to 10pm Mountain Time. Please make sure your arrival time coincides with these hours.
Check-out must be done by 10am Mountain Time.
For more information about the residence hall visit: https://learn.mines.edu/chemed2025/lodging-travel/ .
Campus housing must be reserved by May 31, 2025.
Residence Hall rooms are for adults only - no children are allowed.
Address for Maple Hall:
- Maple Hall
- 1733 Maple Street
- Golden, CO 80401

*Additional local hotel room blocks are also available! Please check https://learn.mines.edu/chemed2025/lodging-travel/ to learn more and make a reservation within a conference room block.

Campus Housing Cancellation Policy:

Cancellations accepted until June 20, 2025.
Cancellation fee: 10% of total accommodation fee.
No refunds for cancellations after June 20, 2025.
All cancellations must be submitted in writing Learn@mines.edu

Campus Accommodation Booking Process

If you do not want or need on-campus housing, select "No need for on-campus housing" from the box at the top of the page labeled "Select Housing Option" and click "Next"
To reserve a room:
1. Select your dates using the date pickers to choose your Check-in date & Check-out dates.
  Make sure to select the correct reservation dates.
2. Click the "Check Availability" button
3. Review available options and read about the residence and room details
4. Make your booking by clicking the "Book Room" button
5. Complete reservation details:
  - A new window will open, summarizing your reservation
  - Provide your estimated arrival time to and estimated departure time from Maple Hall
  - Specify any ADA needs, if applicable
  - Make sure to accept the $15 USD one time Linen fee
  - Click "Next" to finish your registration
6. To Modify your reservation dates, click the "Remove" button and pick new dates
7. If "Full" is displayed instead of "Book Room" then select another date range or select "No need for on-campus housing" from the box at the top of the page labeled "Select Housing Option" and click "Next" to finish your registration

Check-In Date

Check-Out Date

Mines Residence Halls - Maple Hall

Maple Hall opened in 2011 and is a 5-story residence hall located across from Mines Market dining and 17th Street. Maple Hall is composed of a horseshoe shape with a north and south wing surrounding Maple’s front courtyard. Each suite is formed by two rooms connected by a shared bathroom. For this event each room will be single occupancy. Each reservation includes a lunch in the Mines Market Dining Room.

Hotel Website Map Photos

If "FULL" appears then select "No need for Housing "at the top of page to proceed with registration. CLICK the "V" icon below for the room description, linens provided, etc.
A. Single

FULL

Room Description

Single occupancy room with on one or two Twin size bed(s). For this event all rooms will be single occupancy regardless of the the number of beds in the room. Pricing is $95 per person/night. Each reservation includes: one bath towel set (bath towel, hand towel, and wash cloth) and a lunch in the Mines Market Dining Room.

Max Occupancy

1

Bedding Configuration

Single Twin size bed with one pillow, one pillow case, two flat sheets (one in lieu of fitted), one blanket.

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Included in the $150 Guest reservation	Not Included
Opening Reception	Technical Sessions or Workshops"
"The Mole” Storytelling and Reception	Mole Run
Ice Cream Special	Mole Day Breakfast
Wednesday BBQ	Coffee Breaks
	Other activities in the Optional Add-On Section

26SP1154A ChemEd 2025

Table of the fields in the CONTACT module that are being used for various datae

Closing Accommodations/Housing Reservations and Add-ons section

Key Deadlines:

Housing Reservations

Operation

Messaging System

Add-on Purchases

Operation

Messaging System

Modifying Deadlines for Either Section

Important Considerations/Key points

Instructions for Updating Tour Modules after Prices have been Determined

ChemEd 2025July 20-24, 2025Golden, Colorado USA

Conference and Registration Information

Welcome to ChemEd 2025 Conference

Conference Details

Registration Information

Registration Process

Payment Information

Registrant Information

Contact Details

Special Accommodations

Consent to Disclose

Consent to Disclose

Consent to Disclose Contact Details with Future ChemEd Organizers

Consent to Disclose Contact Details with ChemEd 2025 Exhibitors and Sponsors

Registration Fees and Options

Registration Fees and Options

This will not appear on the form of logic rule

Select Housing Option

On-Campus Housing Accommodations

Campus Accommodation Information

Campus Housing Cancellation Policy:

Campus Accommodation Booking Process

Mines Residence Halls - Maple Hall

Additional Attendee Details

Linen Fee

You waived reserving an on-campus room in Maple Hal

Campus Accommodation Information

On-Campus Housing Reservations Closed

Registration Add-Ons

Next CONTENT section is EXTERNAL ID Yes, I need add-ons

Select Add-ons Option

You have decided not to purchase additional add-on items.

Add-ons Purchase Information

Add-on Purchase Closed The deadline for purchasing add-on ha

Add-on Purchase Closed

Conference Banquet

Dietary Concerns

Guest Attending Social Functions

Dining Hall Meals

Staying in Maple Hall...

Tie Dye Workshop

Mole Run

Please select your Mole Run shirt size.

Mole Day Breakfast

ChemEd 2025 T-Shirt

Please select your conference shirt size.

Final Review / Summary

Payment

Thank You

If you paid for your registration online using a credit or debit card...

Questions or assistance?

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ChemEd 2025
July 20-24, 2025
Golden, Colorado USA