Table of the fields in the CONTACT module that are being used for various datae

Module > Field on page "N" of the form In the form is being used 
Contact> department   Status initially used for the Open/closed status of the Housing section. It is not used in the final version. Some of the first attendees who were first to register may have a content in this field. People after March 20, will not.
Contact> Sub-department  Page 1 of Add-ons Form only CES Auth # 
Contact> External ID Page 5 Yes Need Add-ons or No Need for Add-on  Asks the Attendee if they want to purchase any Add-ons
Contact> User Defined Field 1 page 1 of
the Add-on Form		 Sponsor or Exhibitor; If blank they are an attendee
Contact> User Defined Field 2 page 4 Yes Need Housing or No Need Housing Asks the Attendee if they want to reserve a room
Contact> User Defined Field 3 Page 4 Gender for the housing export
Contact> User Defined Field 4 Page 4 Age for the housing export
Contact> BillingTitle Page 1 Tour Status is used to toggles the form to use the Tours Function (after the cost data and time are determined from the Tours TBD Marketing Tag used prior to the functions being setup. It is READONLY field and the the two values it can have are Prices TBD and Prices are Set

Closing Accommodations/Housing Reservations and Add-ons section

Key Deadlines:

1. Housing reservations deadline: May 31, 2025
2. Add-on purchases deadline: June 20, 2025
3. Event registration deadline: July 24, 2025 (end of event)

Housing Reservations

Operation

The housing reservations are controlled by the Contact module's User Defined Field 2. This field is a required dropdown on the housing page with two options:

    1. Default option: "No Need for on-campus housing"
    2. Second option: "Yes, need on-campus housing"

The field's "Editable until" property is set to June 1, 2025, 12:00 AM. After this deadline:

    • The field becomes uneditable
    • Users can't select the "Yes" option
    • The Accommodations section is skipped entirely

Messaging System

Two HTML components on the Accommodations page display context-sensitive messages:

Pre-deadline message (visible from 12-01-2024 to 06-01-2025):

"You waived reserving an on-campus room in Maple Hall. For information on other local accommodations, please visit: https://learn.mines.edu/chemed2025/lodging-travel/"

Post-deadline message (visible from 06-01-2025 to 08-21-2030):

"On-Campus Housing Reservations Closed. Reservations for campus housing have closed. For information on other local accommodations, please visit: https://learn.mines.edu/chemed2025/lodging-travel/ for details."

Add-on Purchases

 Operation

Add-on purchases are controlled by the Contact module's External Id field, functioning similarly to the Housing field. This field is a required dropdown on the housing page with two options:

    1. Default option: "No add-ons needed"
    2. Second option: "Yes, need some add-ons"

The field's "Editable until" property is set to June 21, 2025, 12:00 AM. After this deadline:

    • The field becomes uneditable
    • Users can't select the "Yes" option
    • The Add-ons section is skipped entirely

Messaging System

Two HTML components on the Add-ons page display context-sensitive messages:

Pre-deadline message (visible from 12-01-2024 to 06-21-2025):

"You have decided not to purchase additional add-on items."

Post-deadline message (visible from 06-21-2025 to 08-21-2030):

"The deadline for purchasing add-ons has past."

Modifying Deadlines for Either Section

To change deadlines:

  1. Update the respective Contact module's "Editable until" property
  2. Adjust visibility settings for both HTML message components to reflect the new deadline
  3. Double check to ensure all related dates are consistently updated across both sections

Important Considerations/Key points

  • The overall form remains accessible for to late/onsite registrations until the event's end, even after housing and add-on deadlines pass
  • Changing the May 31 housing deadline requires updates to multiple components
  • Changing the June 20 add-on deadline requires updates to multiple components
  • If the Housing cutoff date of June 1, 12:00 AM (and the  Add-ons cutoff date of June 21, 12:00 AM) is maintained, no additional changes are needed to the messaging components or the dropdown fields
  • The Housing and Add-on cutoff dates can be changed independently from each other

Instructions for Updating Tour Modules after Prices have been Determined

There are currently two different tour modules: a marketing module and a function module. Follow these steps to update the form once tour times and prices have been determined. The changes will need to be made to both the normal and the Add-ons interactive site.

  1. On the Event setup page: Set Tour prices & inventory in the Event setup page by:
    1. Navigate to the Event Setup section and open the Functions module 
    2. Locate the Tours function group, for each tour (Denver Downtown Aquarium, NOAA/NCAR, NREL) make the following changes:
      1. Change the price from the $1 placeholder to the correct value
      2. Change the inventory from the the 30 placeholder to the correct value
  2. On the Interactive Site page
    1. Edit the 25SP1154A ChemEd 2025 regular site: 
      1. On page 1 open the last Contact module:
      2. expand the "Billing Title"field.
      3. Replace the default value with the "Prices are Set" phrase (it can be found in the drop down field)
      4. Close the module
    2. Go to page 8
      1. Open the Functions module
      2. Expand each tour and add to the end of the label for each tour this Date, time phrase modified for the correct information:
         (Sun, July 20, 4pm)
      3. Close the module
    3. Change the Version number in the first text field on page 1
    4. Save the form
    5. Run the form and make sure you have the latest version
    6. Proceed through the form and make sure the tours are activated.
  3. Repeat Step 2 for the 25SP1154A ChemEd 2025 Add-ons form

Version D 12 06-20-2025

ChemEd 2025
July 20-24, 2025
Golden, Colorado USA

Conference and Registration Information

Welcome to ChemEd 2025 Conference

The ChemEd 2025 Conference is the largest biennial gathering in North America for educators teaching high school and college/university introductory chemistry. It will take place on the Colorado School of Mines campus, offering hands-on labs, workshops, demonstrations, and events focused on teaching chemistry.

Conference Details

  • Location: On Colorado School of Mines campus
  • Dates: July 20-24, 2025
  • Attendance: Typically between 400 to 800 educators

Registration Information

  • Inclusions: Registration covers attendance at all sessions, workshops, plenaries, and socials for the five-day period. Lodging is not included.
  • Exhibitor Registrations: Include all conference activities, except the banquet for additional booth attendees.
  • Add-ons: Additional fees apply for items like campus lodging, lunches, T-shirts, Mole run registration, Mole Day breakfast, and tours. These must be registered for by June 20, 2025.
  • On-Campus Housing: A limited block of rooms is available. Deadline for reserving a room is Saturday, May 31, 2025

Registration Process

  • Online Registration: All participants must complete the online form and pay the registration fee through this website.
  • Payment Confirmation: Registration is confirmed only after payment is received.
  • Currency: All pricing is in United States Dollars (USD).

Payment Information

The following payment methods are available for this event:

  • ONLY Credit or debit card accepted
  • Wire Transfer

Registrations are not effective until full payment has been received.

Registrant Information

Contact Details

Please enter the information below as provided in the email that was sent to you. Entries are required in spaces marked with a red asterisk (*).

Preferred badge name if different from First Name: 'Robert' could be 'Bob', 'Rob', 'Robbie', etc.

Special Accommodations

If you require accommodation in order to fully participate in this event, please provide details in the space provided.  We request 10 business days notice prior to the event to make appropriate arrangements.

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

Consent to Disclose

Consent to Disclose

Consent to Disclose Contact Details with Future ChemEd Organizers

By opting in, you're granting us permission to share your name and contact details with future event organizers. Please indicate your preference:

Consent to Disclose Contact Details with ChemEd 2025 Exhibitors and Sponsors

By opting in, you're granting us permission to share your name and contact details with ChemEd 2025 Exhibitors and Sponsors. Please indicate your preference:

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

Registration Fees and Options

All registration options for this event and their associated fees are shown below. Please select your desired registration option.

Registration Fees and Options
AMOUNT
375.00
TOTAL

On May 13, 2025,  Regular registration will begin and the cost will increase to $475.00 USD.

On June 21, 2025, Late and On-Site Registration will begin and the cost will increase to $575.00 USD.

AMOUNT
475.00
TOTAL
AMOUNT
575.00
TOTAL

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

This will not appear on the form of logic rule

Select Housing Option

On-Campus Housing Accommodations

Campus Accommodation Information

A limited campus housing block will be available for the ChemEd 2025 conference from July 19-25, 2025. The campus housing is at the atendee's own expense. 
To make a reservation/booking in Maple Hall follow step B in the section below.

Important notes about an on-campus housing reservation:

  • All room are single occupancy and is $95 USD per night.
  • Reservations include only lunch each day at the campus dining hall.
  • Check-in desk is open from 4pm to 10pm Mountain Time. Please make sure your arrival time coincides with these hours.
  • Check-out must be done by 10am Mountain Time.
  • For more information about the residence hall visit: https://learn.mines.edu/chemed2025/lodging-travel/  .
  • Campus housing must be reserved by May 31, 2025.
  • Residence Hall rooms are for adults only - no children are allowed. 
  • Address for Maple Hall:
    • Maple Hall
    • 1733 Maple Street
    • Golden, CO 80401

*Additional local hotel room blocks are also available! Please check https://learn.mines.edu/chemed2025/lodging-travel/  to learn more and make a reservation within a conference room block.

Campus Housing Cancellation Policy:

  • Cancellations accepted until June 20, 2025.
  • Cancellation fee: 10% of total accommodation fee.
  • No refunds for cancellations after June 20, 2025.
  • All cancellations must be submitted in writing Learn@mines.edu

Campus Accommodation Booking Process

  1. If you do not want or need on-campus housing, select "No need for on-campus housing"  from the box at the top of the page labeled "Select Housing Option" and click "Next"
  2. To reserve a room:
    1. Select your dates using the date pickers to choose your Check-in date & Check-out dates.
      Make sure to select the correct reservation dates.
    2. Click the "Check Availability" button
    3. Review available options and read about the residence and room details
    4. Make your booking by clicking the "Book Room" button
    5. Complete reservation details:
      • A new window will open, summarizing your reservation
      • Provide your estimated arrival time to and estimated departure time from Maple Hall
      • Specify any ADA needs, if applicable
      • Make sure to accept the $15 USD one time Linen fee
      • Click "Next" to finish your registration
    6. To Modify your reservation dates, click the "Remove" button and pick new dates
    7. If "Full" is displayed instead of "Book Room" then select another date range or select "No need for on-campus housing"  from the box at the top of the page labeled "Select Housing Option" and click "Next" to finish your registration
Mines Residence Halls - Maple Hall
Mines Residence Halls - Maple Hall
Mines Residence Halls - Maple Hall
  1. Mines Residence Halls - Maple Hall
  2. Mines Residence Halls - Maple Hall
  3. Mines Residence Halls - Maple Hall
Previous Next

Mines Residence Halls - Maple Hall

Maple Hall opened in 2011 and is a 5-story residence hall located across from Mines Market dining and 17th Street. Maple Hall is composed of a horseshoe shape with a north and south wing surrounding Maple’s front courtyard. Each suite is formed by two rooms connected by a shared bathroom. For this event each room will be single occupancy. Each reservation includes a lunch in the Mines Market Dining Room.

Hotel Website Map Photos
  • If "FULL" appears then select "No need for Housing "at the top of page to proceed with registration. CLICK the "V" icon below for the room description, linens provided, etc.
  • FULL
    Room Description
    Single occupancy room with on one or two Twin size bed(s). For this event all rooms will be single occupancy regardless of the the number of beds in the room. Pricing is $95 per person/night. Each reservation includes: one bath towel set (bath towel, hand towel, and wash cloth) and a lunch in the Mines Market Dining Room.
    Max Occupancy
    1
    Bedding Configuration
    Single Twin size bed with one pillow, one pillow case, two flat sheets (one in lieu of fitted), one blanket.

Additional Attendee Details

In order to place you in a room closest to the appropriate bathroom facilities, please indicate your gender below.

Linen Fee

Anyone who reserves a room must also pay a $15.00 USD fee for the linens used during your stay.  It is a one time fee and is the same amount regardless of the length of your stay. Please check the box below to accept the linen fee.

AMOUNT
15.00
TOTAL

Please select the Linen Fee before proceeding!

You waived reserving an on-campus room in Maple Hal

Campus Accommodation Information

You waived reserving an on-campus room in Maple Hall. 

For information on other local accommodations, please visit:

https://learn.mines.edu/chemed2025/lodging-travel/

On-Campus Housing Reservations Closed

Reservations for campus housing have closed.

 

For information on other local accommodations, please visit:
https://learn.mines.edu/chemed2025/lodging-travel/
for details.

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

Registration Add-Ons

Next CONTENT section is EXTERNAL ID Yes, I need add-ons

Select Add-ons Option

All registration add-ons for this event and their associated fees are shown on the next pages. 

You have decided not to purchase additional add-on items. 


Add-ons Purchase Information

You have decided not to purchase additional add-on items. 

Add-on Purchase Closed  The deadline for purchasing add-on ha

Add-on Purchase Closed 

The deadline for purchasing add-on has past.
If you need assistance or have questions contact Learn@mines.edu

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

Conference Banquet

If you plan to attend the conference banquet on Wednesday, July 23, 2025, please respond by clicking "Yes, Attending Banquet" below

Dietary Concerns

Please provide any dietary restrictions you may have. You may have already provided that information when you registered, but please reenter the information.

Guest Attending Social Functions

You may bring up to 5 guests to the various social functions. The items that are includes and excluded are shown below.

Included in the $150 Guest reservation Not Included
Opening Reception Technical Sessions or Workshops"
"The Mole” Storytelling and Reception Mole Run
Ice Cream Special Mole Day Breakfast
Wednesday BBQ Coffee Breaks
  Other activities in the Optional Add-On Section


Please specify the number of guests below for whom you would like to purchase tickets:

AMOUNT
150.00
TOTAL

Dining Hall Meals

You can pre-purchase meals in the campus dining here.
Note: there will be no at-the-door CASH sales.

AMOUNT
13.00
TOTAL
AMOUNT
13.00
TOTAL
AMOUNT
13.00
TOTAL
AMOUNT
13.00
TOTAL

Staying in Maple Hall...

You have made an on-campus residence hall reservation.  Included with the per night fee is lunch in the campus dining hall on the following day.  Therefore, do not purchase a lunch ticket for yourself.  Buy only additional tickets for your guest(s).

AMOUNT
15.25
TOTAL
AMOUNT
15.25
TOTAL
AMOUNT
15.25
TOTAL
AMOUNT
15.25
TOTAL

Tie Dye Workshop

If you would like to attend the Tie Dye Workshop please indicate below. Materials and the apron will be supplied.
Workshop is limited to the first 48 people.

AMOUNT
25.00
TOTAL

Mole Run

The Mole Run is Tuesday, July 22, 2025 and includes  a T-shirt and water/snacks,. T-shirt sizes range from S to 2XL. T-shirts ordered will be available for pickup at registration.

AMOUNT
30.00
TOTAL

Please select your Mole Run shirt size.

Mole Day Breakfast

The Mole Day Breakfast will be on Wednesday, July 23, 2025.
AMOUNT
25.00
TOTAL

ChemEd 2025 T-Shirt

T-Shirt sizes range from S to 2XL and you can view a picture of the T-Shirt by clicking the following link 

https://airdrive.eventsair.com/eventsairsthcusprod/production-mines-public/969468ef98df47b7825fafc836fa7cb9

T-shirts ordered will be available for pickup at registration.

AMOUNT
15.00
TOTAL

Please select your conference shirt size.

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

Final Review / Summary

This page shows each component of your registration with its own Subtotal amount and a Grand Total amount 
On the next page your will see just the combined Total amount in USD.
At that time you will be able to select your payment option.

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

Payment

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

Thank You

Your registration and payment information has been received. Please see the appropriate section below for further information.

If you paid for your registration online using a credit or debit card...

A receipt for your payment has been sent to your email address. In subsequent correspondence you will receive further information about the course(s) for which you registered.

Questions or assistance?

Please contact us using the contact information available at the bottom of this page if you have questions, need to modify your registration, or require any other assistance.

Thank you!

Mines Conference and Event Services

Conference and Event Services
924 16th Street, Green Center Suite 221
Golden, Colorado 80401 USA
 Learn@mines.edu

©2024 Colorado School of Mines | Contact Us | Privacy Policy | Terms of Use

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